INVITATION TO BID
The City of Hudson, Michigan will receive sealed bids for summer lawn mowing of
the Maple Grove Cemetery until 2:00 p.m. on Tuesday, March 16, 2010 at the
Hudson City Office, 121 N. Church Street, Hudson, Michigan. Proposals shall be
clearly marked “CEMETERY MAINTENANCE BID”.
The lawn-mowing period shall begin the week of May 2, 2010 and end with and
include the week of October 17, 2004 (25 weeks).
The City of Hudson is willing to accept bids for cemetery lawn mowing that
covers up to a three (3) year period. If you wish to submit a bid for more than
one (1) year, please understand that the Council has the option to accept a one,
two, or three-year bid. Therefore, you may wish to submit a price for a one (1)
year contract and a different price per year if a two or three-year contract is
approved.
The Contractor shall furnish the City with certificates of proof of insurance
for Workmen’s Compensation and any other State of Federally mandated insurance
coverage. In addition, the Contractor shall provide the City with proof of
insurance in the following minimum amounts:
Property Damage and Bodily Injury – each occurrence $500,000.00
It is understood that the bids shall remain firm for sixty (60) days, and that
the City reserves the right to reject any and all bids and to accept those
which, in it’s opinion, will best suit the needs of the citizens of Hudson.
PERSONNEL AND EQUIPMENT: The Contractor shall have adequate personnel and
equipment to perform the work specified. Bidder shall indicate the number of
personnel estimated to be needed to accomplish the work as well as a list of the
equipment available to do the work.
REFERENCES: Bidder shall provide a list of references of people for whom they
have worked in the past.
INDEMNITY CLAUSE: The Contractor agrees to hold harmless and indemnify the City
from all claims, legal and equitable, including court costs and reasonable
attorney’s fees, arising out of the service the Contractor is providing to the
City.
INSPECTION OF THE CEMETERY: All bidders shall tour the Maple Grove Cemetery and
familiarize themselves with the work contemplated in the contract. Submission of
a bid shall be deemed conclusive evidence that such a tour has been made by the
bidder and shall constitute a waiver of all claims of error in bid, withdrawal
of bid, or payment of extras, or any combination thereof, under the executed
contract, or any revision thereof.
WORK REQUIREMENTS: The Contractor will furnish all supervision, labor,
materials, and equipment to mow and trim the Maple Grove Cemetery (see attached
map). The Contractor shall keep grass mowed and trimmed to a maximum of three
and one-half (3 ˝) inches. However, the Contractor shall not be required to mow
the cemetery more than once per week. All work shall be done during the daylight
hours and shall not start earlier than 7:30 a.m. In addition, no work shall be
done on Sundays or holidays.
CONTRACTOR’S PAYMENT: The Contractor shall be paid every two (2) weeks based on
a pro-ration of the bid price over the twenty-five (25) week contract period.
CONTRACT TERMINATION: It shall be understood that should the Contractor fail to
perform the work according to the specifications, the City shall have the right
to terminate the contract. Upon termination, the Contractor shall be paid a
pro-rated amount, based on the portion of the contract successfully completed up
to the point of termination.
One (1) Year Contract: Lump sum cost for 25 weeks: _______________________
Three (3) Year Contract*: 1st Year Lump sum cost for 25 weeks: ________________
2nd Year Lump sum cost for 25 weeks: ________________
3rd Year Lump sum cost for 25 weeks: ________________
*NOTE: Bidders submitting bids for a three (3) year period are encouraged to
indicate a price for a one (1) year contract as well. This will enable Council
to consider every bidder for either a one (1) year or a three (3) year contract
period.
NAME: _________________________________________
ADDRESS: _____________________________________
______________________________________
TELEPHONE: ___________________________________
SIGNATURE OF BIDDER:_________________________________________________