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Hudson Chamber of Commerce "Together building the foundation of Hudson"
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ZONING BOARD OF APPEALS 121 N CHURCH STREET, HUDSON, MI REGULAR MEETING March 27, 2007 7:00 P.M. A G E N D A I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. ORDERS OF THE DAY A. Excuse Absent Members(s) B. Rezone Request – 15838 W. Carleton Street V. ADJOURNMENT
CITY COUNCIL 121 N CHURCH STREET, HUDSON, MI REGULAR MEETING March 27, 2007 – Immediately following ZBA meeting A G E N D A I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. ORDERS OF THE DAY A. Excuse Absent Member(s) B. Setting the Agenda C. Approval of Minutes of March 6, 2007 V. PUBLIC COMMENT VI. PRESENTATION A. Bruce Van Wieren – S. Church Street Inspections VII. CORRESPONDENCE A. Hudson Area Schools – Letter of Appreciation
VIII. NEW BUSINESS A. ACCEPT BID: Maple Grove Cemetery B. PERMISSION TO BID: Water Tower Project C. PERMISSION TO SIGN: Engineering Service Agreement with Jones & Henry Engineers D. Façade Improvement Grant Program E. State of Michigan Road Salt Requisition
VII. UNFINISHED BUSINESS A. Local Officer’s Compensation Commission Determination for 2007 B. Transfer of $20,000 for Dump Truck Loan C. Water Leak Policy D. Department Head Reports E. Bills
VIII. CITY MANAGER’S REPORT IX. COUNCIL COMMENTS X. ADJOURNMENT CITY OF HUDSON121 N. CHURCH STREET, HUDSON, MI 49247 REGULAR MEETING March 27, 2007 at 7:08 p.m.
743676: The regular meeting was called to order by Mayor Lee Daugherty at 7:08 p.m. in the Council Chambers
ROLL CALL: PRESENT: Lee Daugherty, Jim Steele, Jerry Tanner, Jr., Kathie Knoblauch, Bill Hartmann, Dennis Smoke, Mark Knoblauch. ABSENT: None
ALSO PRESENT: DPW Supervisor Phil Goodlock, Rosalyn Gerken, Bruce Van Wieren, Walt Seeman, Chief Charles Weir, WWTP Superintendent Mike Shadbolt, Jeremy Davis, Beverley Nichols, Bernie Reuter, Andy Hackett, Karen Riggs, Jeffery Riggs, Dave Frownfelder, Wes Boyd, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
Setting the Agenda: City Manager Frank Goodroe requested the grant agreement for the water tower and the authorizing resolution allowing him to sign grant documents be added to the agenda. Councilman Smoke indicated he wanted the Local Officer’s Compensation Commission Determination be voted upon and not only a discussion item. Councilman Steele requested use of the city vehicle (van) be added to the agenda. 743677: Motion by Kathie Knoblauch, seconded by Jim Steele to add the grant agreement for the water tower, the authorizing resolution allowing the City Manager to sign grant documents, voting on Local Officers Compensation Determination rather than discussing, and use of the new city vehicle be added to the Agenda, CARRIED: 7-0 by roll call vote.
Minutes: 743678: Motion by Dennis Smoke, seconded by Kathie Knoblauch to approve the minutes of March 6, 2007 and place them on file, CARRIED 7-0 by roll call vote.
PUBLIC COMMENT: There was no public comment.
PRESENTATION: Bruce Van Wieren presented Council with a letter requesting they consider employing him as the street inspector for the S. Church Street project. After much discussion, Council indicated they would prefer to contract the entire project through Jones & Henry Engineers rather than hiring inspectors independently.
CORRESPONDENCE: The City of Hudson received a letter of appreciation from Dr. Kathryn Malnar, Superintendent of Hudson Area Schools commending the Department of Public Works on a job well done. On March 8, 2007, during the evening hours, school officials became aware of a very substantial water leak on the school grounds. The Department of Public Works was able to repair the leak in a quick and professional manner allowing school to continue without disruption. 772
NEW BUSINESS:
ACCEPT BID: Maple Grove Cemetery: City Manager Frank Goodroe advised Council that sealed bids were opened on March 13, 2007 for the lawn maintenance services at Maple Grove Cemetery. The following bids were received:
Bidder Name: 1 Year 1st Year 2nd Year 3rd Year 1 Mowing Total_____ Deo’s Lawn $14,975.00 $14,975.00 $14,975.00 $599.00 $44,925.00 Michigan Aggregate $14,890.00 $15,190.00 $15,500.00 $620.00 $45,580.00 All Seasons Landscape $15,500.00 $15,500.00 $15,500.00 $620.00 $46,500.00 Brent Crater $16,000.00 $640.00 $16,000.00 Borcks Outdoor Serv $18,000.00 $18,000.00 $18,000.00 $54,000.00 Maple City Lawncare $20,000.00 $20,000.00 $20,000.00 $800.00 $60,000.00 Bedford Lawn & Snow $45,000.00 $40,000.00 $43,000.00 $46,000.00 $129,000.00 Family Lawn & Lands. $58,750.00 $54,500.00 $56,000.00 $58,000.00 $2,350.00 $168,500.00
743679: Motion by Bill Hartmann, seconded by Dennis Smoke to accept the low bid from Deo’s Lawn Service in the amount of $14,975 per year for a three year period for the maintenance at Maple Grove Cemetery, CARRIED 6-1 by roll call vote. (Daugherty, Steele, Tanner, Smoke, Hartmann, M. Knoblauch – YES) (K. Knoblauch – NO)
PERMISSION TO BID: Water Tower ProjectCity Manager Frank Goodroe indicated to Council that the elevated water tower project is ready to bid. Engineering has been completed and the appropriate approvals have been received from MDEQ and MEDC. Mr. Goodroe indicated that sealed bids would be received until 2:00 p.m. on April 19, 2007. 743680: Motion by Kathie Knoblauch, seconded by Jim Steele to authorize the City Manager to request bids for the construction of a 500,000 gallon elevated water tower, to be located in the Hudson Industrial Park, CARRIED: 7-0 by roll call vote.
PERMISSION TO SIGN: Engineering Service Agreement with Jones & Henry Engineers: City Manager Frank Goodroe requested Council to enter into an agreement with Jones & Henry Engineers for the engineering services that will be required to complete the construction of the S. Church Street project. Such services will total up to $56,000. Walt Seeman, from Jones & Henry, indicated that they would have an inspector who resides in Adrian inspect the site. Mr. Seeman indicated inspection services will be required daily on this project. The project is anticipated to take approximately 5 months to complete. 743681: Motion by Mark Knoblauch, seconded by Jim Steele to authorize the City Manager to sign the Construction Standard Engineering Service Agreement with Jones & Henry Engineers for the S. Church Street project, CARRIED: 7-0 by roll call vote.
Façade Improvement Grant Program: City Manager Frank Goodroe indicated that the DDA is working with the downtown businesses to apply for a 2007 Façade Improvement Grant. This grant request would include funding for up to 12 buildings in the core downtown area. The façade funding request minimum is $25,000 and the maximum is $200,000. The grant requires a committed local match of 50% of the total project cost. The deadline for submission of the Notice of Intent is March 30, 2007. Two publicly owned buildings are being considered for this program. Once the NOI 773
is submitted and if MSHDA invites the City to file the formal application, actual commitments will be required of all property owners involved in the project. 743682: Motion by Jim Steele, seconded by Bill Hartmann to authorize the submission of a Notice of Intent to apply for a Façade Improvement grant through MSHDA Community Assistance Team, CARRIED: 7-0 by roll call vote. State of Michigan Road Salt Requisition: City Manager Frank Goodroe provided Council with a copy of the State of Michigan Extended Purchasing Program requisition form for the purchase of road salt. The City of Hudson is able to purchase road salt at a lower price through the State Purchasing Program. 743683: Motion by Kathie Knoblauch, seconded by Bill Hartmann to authorize the City of Hudson to enter into the State Purchasing Program for the purpose of purchasing road salt for the 2007/2008 winter season, CARRIED: 7-0 by roll call vote.
Authorizing Resolution: Council previously adopted a Resolution authorizing City Clerk Kim Murphy to sign all grant forms for the Hi-Lex Controls Infrastructure Project. Now that Frank Goodroe is on staff as the City Manager, he needs to become the authorized signatory on the grant documentation for this project. 743684: Motion by Mark Knoblauch, seconded by Kathie Knoblauch to adopt the Authorizing Resolution naming City Manager Frank Goodroe as Certifying Officer allowing him to sign all grant documents for the Hi-Lex Controls, Inc. Infrastructure Project, CARRIED: 7-0 by roll call vote.
Economic Development Grant AgreementCity Manager Frank Goodroe advised Council that he met with Mary Kramer, from MEDC, and reviewed the Grant Agreement for the Hi-Lex Controls, Inc. Infrastructure Project (water tower). Once the grant is signed, Mrs. Kramer will be able to give the City permission to open bids. 743685: Motion by Kathie Knoblauch, seconded by Dennis Smoke to authorize the Mayor to sign the Economic Development Grant Agreement between the Michigan Strategic Fund and the City of Hudson for the Hi-Lex Controls, Inc. Infrastructure Project, CARRIED: 7-0 by roll call vote.
Use of City Vehicle: Councilman Jim Steele indicated that he believes there is some confusion over whether City Manager Frank Goodroe is permitted to drive the City vehicle (van) to and from his place of residence. Council discussed the fact that Mr. Goodroe is currently residing just outside the city limits. Pursuant to his contract, he is permitted to drive the city vehicle to and from his place of residence once he resides in the city limits. Council further discussed that during contract negotiations this matter was discussed and Mr. Goodroe was given verbal permission to drive the city vehicle to and from his current place of residence since he is residing so close to the city limits. 743686: Motion by Jim Steele, seconded by Mark Knoblauch to grant the City Manager permission to take the city vehicle to and from his current place of residence for a period of one year from March 27, 2007, CARRIED: 7-0 by roll call vote. 774
UNFINISHED BUSINESS:
Local Officers Compensation Commission Determination for 2007: Councilman Dennis Smoke indicated that he felt Council should take a roll call vote on accepting or rejecting the Commission’s determination. The determination would raise Council’s compensation from $20 per meeting to $30 per meeting and raise the maximum annual compensation from $550 annually to $1,000 annually. 743687: Motion by Mark Knoblauch, seconded by Jim Steele to accept the recommendation of the Local Officers Compensation Commission, CARRIED: 5-2 by roll call vote. (Daugherty, Steele, K. Knoblauch, M. Knoblauch, Hartmann – YES) (Tanner, Smoke – NO)
Transfer of $20,000 for Dump Truck Loan: City Manager Frank Goodroe indicated to Council that one of the “quick fix” actions that would help the cash flow in the utilities fund would be to transfer an additional $20,000 from the motor vehicle fund to the utility fund. This would pay off the dump truck loan one year early and give an extra $20,000 to the utility fund. The motor vehicle fund would have a remaining balance of $52,141.33 after paying off the loan. 743688: Motion by Dennis Smoke, seconded by Mark Knoblauch, to transfer $20,000 from the Motor Vehicle Fund to the Utilities Fund to pay off the dump truck, CARRIED: 7-0 by roll call vote. Water Leak Policy: City Manager Frank Goodroe advised Council that City Attorney Denis Jodis has provided comments to the water leak policy that was provided in the Council packets. Unfortunately, Mr. Jodis’ comments were received shortly before the meeting and have not been reviewed. 743689: Motion by Mark Knoblauch, seconded by Kathie Knoblauch to postpone the water leak policy to the next regular meeting, CARRIED: 7-0 by roll call vote.
Department Head Reports: 743690: Motion by Dennis Smoke, seconded by Jerry Tanner to accept the Department Head Reports and place them on file, CARRIED: 7-0 by roll call vote.
Bills: The following bills were submitted for payment:
Unique Paving Materials Corporation $1,328.70 Elhorn Engineering Company $1,177.00 Consumers Energy $2,296.01 Consumers Energy $2,155.29 Jones & Henry Engineers $5,131.16 Jones & Henry Engineers $2,590.79 Law Office of Jodis & Bruggeman $1,570.19 Allied Waste Services $7,284.50 Detroit Salt Company $1,607.37 County National Bank $23,302.40
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West Shore Fire, Inc. $1,033.27 West Shore Fire, Inc. $1,394.68
743691: Motion by Dennis Smoke, seconded by Jerry Tanner to pay the bills, CARRIED: 7-0 by roll call vote.
CITY MANAGER’S REPORT: 1. M&S provides a select high school student each year with a scholarship through its Foundation. With the dissolution of M&S, the Foundation rules state that any excess money held by the Foundation will be donated to the City of Hudson. The Foundation has commitments to students through the year 2010. Any money left after that date will be given to the City of Hudson. 2. Jones & Henry Engineers have previously made recommendations and cost estimates to repair and/or rebuild city streets. This information is then used to prepare the Capital Improvement Plan. Jones & Henry may also be able to provide similar information regarding the city sidewalks, water and sewer lines, alleys and parking lots. 3. The bids for the clean up of 306 W. Main Street have been opened. The bids range from $5,800 - $20,000. The bids came in higher than anticipated. The DDA will now need to decide what their next step will be. 4. DPW and WWTP employees attended the annual Rural Water Conference. While attending the conference, Mr. Jeff Vanderlooven won a 2007 Harley Davidson Motorcycle valued at approximately $20,000! Congratulations Mr. Vanderlooven! 5. The meeting with the Michigan Downtown Association was very informative. It was attended by Mr. Sheely, Mr. Sanborn, Mrs. Knoblauch, and myself. 6. The Senate has voted affirmatively on a 10% reduction in revenue sharing to municipalities. This would amount to approximately $28,000 for the City of Hudson. We are waiting to see what the House of Representatives does. 7. There will be a number of important matters for Council to act upon in April. There will be a workshop following the April 17th meeting regarding PILOT ordinances. 8. Spring clean up is March 31st.
COUNCIL COMMENTS:
ADJOURNMENT: 743692: Motion by Kathie Knoblauch, seconded by Jerry Tanner to adjourn the meeting at 9:03 p.m.
APPROVED: _____________________________________________ Lee Daugherty, Mayor
ZONING BOARD OF APPEALS121 N. CHURCH STREET HUDSON, MI 49247 REGULAR MEETING MARCH 27, 2007
The Regular Meeting was called to order by Mayor Lee Daugherty at 7:03 P.M. in the Council Chambers.
ROLL CALL: PRESENT: Lee Daugherty, Jim Steele, Jerry Tanner, Dennis Smoke, Kathie Knoblauch, Bill Hartmann, Mark Knoblauch
ALSO PRESENT: DPW Supervisor Phil Goodlock, Rosalyn Gerken, Bruce Van Wieren, Walt Seeman, Chief Charles Weir, WWTP Superintendent Mike Shadbolt, Jeremy Davis, Beverley Nichols, Bernie Reuter, Andy Hackett, Karen Riggs, Jeffery Riggs, Dave Frownfelder, City Manager Frank Goodroe, and City Clerk Kim Murphy.
ORDERS OF THE DAY:
Rezone Request – 15838 W. Carleton Road: City Manager Frank Goodroe advised Council that the Planning Commission had conducted a public hearing regarding the rezone request of 15838 W. Carleton Road. City Manager Frank Goodroe advised the Board that Wolohan Enterprises is requesting a rezone of property located at 15838 W. Carleton Road from Highway Commercial to General Industrial. Wolohan Enterprises would like to enter into an agreement with Hager Group that will allow Hager Group to move their current facility to the Hudson site. Hager Group manufactures packaging containers for other businesses. Manufacturing of any type of product is prohibited in the Highway Commercial Zone.
Motion by Mark Knoblauch, seconded by Dennis Smoke to grant the rezone request from highway commercial to general industrial for 15838 W. Carleton Road, Hudson, MI, CARRIED: 7-0 by roll call vote. Kimberly L. Murphy, City Clerk
REVIEWED BY: __________________________________________ Denis F. Jodis, City Attorney Dated: ______________________________
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